Privacy

Privacy notice and PAIA

This notice explains what limited personal information this website collects, why it is collected, and how it is handled under the Protection of Personal Information Act 4 of 2013.

What is collected

The firm collects only the information you choose to submit through the enquiry form or a checklist download form (see Checklist downloads below). Through the enquiry form: your name, work email address, telephone number, organisation, position and, optionally, company website; the area of the matter and who requires the advice; your brief description of the matter; the jurisdictions involved and any deadline; the parties relevant to a conflicts check; the type of support considered, budget status and an indicative fee range; scope answers used to produce an automated indicative fee range (deliverable, number and length of documents, number of parties, number of jurisdictions, materiality, completeness of records and timing); and how you heard of the firm, including the name of a referrer if you give one. The firm does not request a physical address, identity documents or any other documents at the enquiry stage; those are requested only if an enquiry is accepted.

Why it is collected

Enquiry-form information is used solely to respond to your enquiry, to run a conflicts check, and to assess whether the firm is able to accept the mandate. Checklist-download information is used as described under Checklist downloads below. Form delivery is processed by Netlify; the firm’s Google Workspace account sends an acknowledgement and keeps the intake record, which also serves as the firm’s client-relationship record. It is not used for marketing and is not sold to third parties for their own purposes.

Retention

Enquiries that do not result in an engagement are retained only for as long as is necessary to maintain a reliable conflicts record, and are then deleted. Where an engagement follows, the information forms part of the client file and is retained in accordance with the firm's professional obligations.

Your rights

You may request access to the personal information the firm holds about you, request correction of that information, or object to its processing, by writing to the firm at its professional address. You may also lodge a complaint with the Information Regulator of South Africa.

Access to information (PAIA)

The firm’s manual in terms of section 51 of the Promotion of Access to Information Act 2 of 2000 is published on this website at jwvanzylinc.com/paia-manual.pdf, and is also available on written request to the firm’s Information Officer. The manual identifies the Information Officer, the categories of records the firm holds, and the procedure for requesting access.

Website analytics and cookies

This website uses two analytics tools to measure aggregate usage: Ahrefs Web Analytics, which is cookieless and sets nothing on your device; and Google Analytics 4. No analytics cookie is set unless you accept. Google Analytics runs in consent mode with analytics storage denied by default on every page of this site. A banner appears on your first visit; Google Analytics is enabled only if you choose Accept, and your choice is stored on your own device so you are not asked again. If you choose Decline, or take no action, no analytics cookie is set. Where analytics is enabled, Google Analytics processes pages viewed, referring source, approximate location and device, with Google acting as operator. IP addresses are anonymised. The data is not used for advertising and is not sold. You may change your choice at any time by clearing the data stored by this website in your browser, which will cause the banner to appear again.

Form delivery

Enquiry data submitted through the matter form is processed by Netlify to deliver it to the firm, and by the firm’s Google Workspace account to send an acknowledgement and keep an intake record for conflicts purposes. It is not used for marketing and is not sold to third parties.

Checklist downloads

Each free checklist has a printable version that opens after you submit your name, organisation, role and work email. Those details are delivered by Netlify to the firm and kept by the firm to understand who uses its tools. If you tick the box to receive occasional South African life-sciences legal notes, the firm uses your email address for that purpose only, until you unsubscribe by replying to any note; if you do not tick it, your email address is not used for notes. Checklist submissions are retained for twelve months and then deleted, unless an engagement or an enquiry follows. They are not sold or shared with third parties for their own purposes.